How to utilise remote working
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Work From Home

Working remotely can be great for allowing your team to continue to function as best as possible. With recent global events disrupting many industries, remote working has taken a dramatic increase in uptake. Many businesses are striving to allow users to work from home, but there a few items that should be on your list to be ticked off before you even consider embracing the ability to work from home.

Software

Microsoft Teams – Teams should be high on your priority list as it will provide you with easy access to instant messaging, online meetings and file collaboration. You can use existing Office 365 accounts to take advantage of this tool-set, and with the ability to communicate with external clients too, Teams will allow you to stay in contact when away from the Office. Users that don’t have Teams installed can still benefit from it’s capabilities by using the web version. Some meetings even let users join without having to have a Microsoft account! This truly is a portable and intuitive system to use which makes remote working a whole lot easier to conduct.

RDS – Remote desktop service. This allows you to connect to your on-premise server and files, via an easy to use piece of software. It emulates the content you would normally see at work, but via a remote service. Within a few clicks you will be able to reach the core content that usually would be restricted to just your office environment. The RDS service should be very similar to what you are already familiar with, so there isn’t a steep learning curve to overcome to be able to continue functioning as normal.

VPN – Virtual Private Network. This handy tool allows you to work securely whilst away from the office, reducing the likelihood of somebody snooping on you and your data. It allows you a connection to your workplace without leaving yourself completely vulnerable to cyber-attacks. Having a VPN in use will shore up your cyber-security and provide you peace of mind.

Emails – Emailing is still of course a crucial art of being able to keep in touch with customers and other businesses. As such, all the rules and care you’d take when working in the office still apply when working from home. Keeping an eye out for spam emails is of course as must, as you are still just as much at risk at home as you are in the office. You can use email encryption to further boost your defences when conversing via the internet.

Hardware

Laptop – A laptop can be really useful when it comes to remote working as it enables to you to firstly be able to work away from the office, but it also means you are not restricted to working in one central locale. It provides the ability to connect to additional monitors and peripherals, so you will have the accessibility of your usual office desktop or tower computer, with the mobility and flexibility a laptop provides. It’s worth going for a laptop with at least modest specifications to ensure that you don’t have any frustrations when it comes to operating your work as you normally would.

Headset – Being able to communicate crisply and clearly over a laptop or PC when working from home will also be vital in maintaining your ability to effectively communicate with both colleagues and clients. Many headsets are simple to setup, offering ‘plug & play’ functionality. By using software such as the aforementioned Teams to facilitate such communication, you can get the best out of your headset or audio setup. Don’t scrimp on quality however, as sometimes cheaper headsets can be misleading and actually be sub-par for the audio quality you need, as well as comfort when wearing them for long periods.

As we’ve mentioned, with recent events proving that home working is viable and occasionally a necessary process, having the all the pieces in place for continual and successful working away from the office is paramount. With the advent of these tools and their capabilities, you can work in confidence knowing that you’re able to take complete advantage of what they can do.

To learn more about all the items discussed in this article and how best to utilise them, why not contact us at hello@bcs365.co.uk or call us on 01843 572 600.

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