As it is now officially Spring here in the UK, many businesses will be preparing for a ‘Spring Clean’ – whether that be reorganising the workspace or re-evaluating your technology strategy, it’s a progressive time of year. Most notably, Microsoft have been slowly releasing new features over the past few months to it’s 365 platform, and we have summarised them all below for you so you can spring-clean your knowledge of M365!
The recommended actions section uses AI to scan your interactions and recommends to-dos based on conversations you’ve had either via email or chats. In the Quick Access section, as well as filtering content by Recently Opened, Shared & Favourites, you can create custom filters based on file type, owner and location.
A new side panel has been introduced, allowing more filtering abilities similar to the homepage. You can favourite your most important content for easy access, and the drop-down menu also allows you to create to-do tasks and convert any file into a PDF.
Microsoft are introducing an Organisation Explorer in the desktop version of Outlook, allowing you to visualise your team and see their locations. The search feature allows you to quickly look up anyone in your organisation, and contact them via email, call or teams.
Sharepoint / Onedrive
Relevant to videos stored in Sharepoint & Onedrive, if you have edit permissions, you will now be able to generate a transcript for your video, either in the form of closed captions or text in the transcript pane.
If you use Microsoft Lists to organise tasks and actionable items, you might enjoy the new Board view that came to the app in February. Similar to Trello or Planner, this view allows you to conceptualise all of your projects whilst easily moving them around using the drag and drop feature.
In a Teams meeting, most of us will catch ourselves focusing on our own video feed rather than the content being presented. Microsoft have combatted this by adding a new ‘Hide for Me’ feature. It allows you to hide the little window with your face in, whilst still broadcasting your video feed to the rest of the attendees. There will also be a ‘global mute’ option in Teams that allows you to turn off all notifications whilst you are in a meeting.
Additionally, Microsoft is also adding a new feature that allows the user to pin multiple messages at once, allowing you to draw attention to multiple messages.