Does Microsoft actually backup your Data?
IT News

Let’s find out…

Whilst many of us take advantage of cloud computing and its benefits everyday to backup your data through services like SharePoint & OneDrive, it’s easy to forget, that all of this data has be stored somewhere – the cloud. But… what if the cloud goes down?! Unspeakable! However, as extreme, far-fetched and unlikely as that possibility is, there is still always a small risk in case of total meltdown. So yes, the cloud could technically go down (although incredibly improbable).

As a preface, we mentioned SharePoint & OneDrive, so let us breakdown what SharePoint & OneDrive actually are and what they ultimately aim to achieve.

  • SharePoint: A cloud storage solution that brings you easily collaboration and file storage as well intranet sites and a central hub for your time to store data, communicate and work together. If you have a file that other people need to work on, put it on SharePoint.
  • OneDrive: Personal cloud storage that you can use to backup copies of your files for individual use. Whilst it still has sharing and collaboration capabilities, it does not offer the same functionality as SharePoint in terms of branching people and their work together from all corners of Microsoft Office. If you have a file that only you need access to, put it on OneDrive.

Both these services provide you with an excellent opportunity to organise and file away your data in an intuitive, easy to use system that allows for plenty of flexibility. As with many other cloud computing services, it can sometimes be easy to forget that this data is still stored a physical location, somewhere around the world. But, it has to go somewhere, and if that somewhere is a highly secure, exceedingly well managed data-centre, that’s as good enough as a hypothetical cloud. Contrarily, that still doesn’t prevent unexpected issues, whether they be power failure or environmental issues.

If Microsoft’s services go down, so does your data. So, although your data is technically backed up, in case of emergency, it’s worth considering an additional viable backup alternative. A C2C (Cloud-to-cloud) backup is recommended to provide you with the benefit of both the ease of use when it comes to using the cloud, as well as peace of mind knowing that your data is safe. This solution offers the best of both worlds, plus, you can never have enough backups! A good recommended method or routine to employ is the 3-2-1 method. This states that you should have three copies of your data across at least two devices, with at least one copy in the cloud. This means if the worst happens, you’ll still have copies of your data available. C2C backup is part of the 3-2-1 method puzzle, by essentially creating another backup, in a separate location to your office, which ticks at least 2 of the 3 boxes you’ll need to be assured of your data being safe.

Microsoft promises Geo-redundancy, which is the process of having your data readily available by storing it across multiple locations, so that if one of their data centres go down, your data doesn’t go with it. This, however, is not the same as backing your data up. It’s important that you are not solely reliant on one system, even if it is from one of the worlds biggest technology corporations. Just because their track record is reliable, you cannot predict a freak event that could cripple many businesses, including yours and potentially bring it to its knees. Whilst Microsoft boast 99.9% up-time, they also clearly state in their terms & conditions that your data is not backed up, so in the event they lose your data – you’re not getting it back.

So why take the risk when there are invaluable solutions such as Cloud-to-Cloud backups? In conclusion, Microsoft technically does not backup your data. Whilst we’re given the false sense of security that our data is backed up due it to always being available, in a catastrophic event, there is a likelihood that you could lose everything.

If you have any queries regarding Cloud to Cloud (C2C) backups and would like some more information, please reach out to us on 0800 6521 365 or email hello@bcs365.co.uk and we’ll be happy to help.

Data in the Cloud

 

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